Legal
Privacy Policy
Last updated: March 17, 2026 | Effective: March 17, 2026
Overview
NexWorldTech Inc. (“NexWorldTech,” “we,” “us,” or “our”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard personal information when you visit nexworldtech.com (the “Site”) or engage our software development services.
We operate under the Personal Information Protection and Electronic Documents Act (PIPEDA) and applicable Canadian provincial privacy legislation. Where we process personal data of individuals in the European Economic Area or United Kingdom, we also comply with the General Data Protection Regulation (GDPR) and UK GDPR.
By using the Site or engaging our services, you acknowledge that you have read, understood, and agree to the collection and use of information in accordance with this Policy.
Information We Collect
Information You Provide Directly
When you contact us, request a quote, book a consultation, or otherwise interact with us, you may provide:
- Full name and job title
- Business name and website
- Email address and phone number
- Project details, requirements, and scope information
- Payment and billing information (processed through third-party payment processors)
- Any other information you choose to share with us
Information Collected Automatically
When you visit the Site, we and our service providers may automatically collect:
- IP address and approximate geographic location (country/region level)
- Browser type, version, and operating system
- Referring URLs and pages visited on our Site
- Date, time, and duration of your visit
- Device identifiers and screen resolution
- Cookie identifiers (see the Cookies section below)
Information from Third Parties
We may receive information about you from referral partners, publicly available sources, or professional networks where you have chosen to make your information available.
How We Use Your Information
We use the information we collect for the following purposes:
Service Delivery
To respond to inquiries, prepare project estimates and proposals, execute project agreements, and deliver contracted software development services.
Communication
To send project updates, follow-up communications, and administrative notices related to your engagement with us.
Business Operations
To manage billing and invoicing, prevent fraud, maintain records, and enforce our agreements.
Website Improvement
To understand how visitors use the Site, diagnose technical issues, and improve our content and services.
Marketing (with consent)
To send newsletters or case studies about our services where you have opted in. You may withdraw consent at any time.
Legal Compliance
To comply with applicable laws, court orders, legal processes, or government requests, and to protect the rights and safety of NexWorldTech and others.
Legal Basis for Processing
Where GDPR applies, we process personal data under the following legal bases:
Data Sharing and Disclosure
We do not sell, rent, or trade your personal information. We may share your information in the following limited circumstances:
Service Providers
We engage trusted third-party vendors who process data on our behalf, such as cloud hosting providers, analytics platforms, and payment processors. These parties are contractually obligated to protect your data and may only use it to perform services for us.
Professional Advisors
We may share information with lawyers, accountants, and other professional advisors bound by duties of confidentiality.
Business Transfers
In connection with a merger, acquisition, financing, or sale of assets, your information may be transferred as part of that transaction. We will notify you via prominent notice on the Site or by email before your information is transferred and becomes subject to a different privacy policy.
Legal Requirements
We may disclose your information where required to do so by law or in response to valid legal process, or to protect the rights, property, or safety of NexWorldTech, our clients, or others.
International Data Transfers
NexWorldTech is based in Canada. Your information may be processed and stored in Canada or other countries where our service providers operate, including the United States. These countries may have different data protection laws than your country of residence.
Where we transfer personal data outside the EEA or UK, we ensure appropriate safeguards are in place, such as Standard Contractual Clauses approved by the European Commission, or we rely on adequacy decisions where applicable. Contact us for more information about specific safeguards.
Data Retention
We retain personal information only for as long as necessary to fulfil the purposes outlined in this Policy or as required by applicable law:
| Data Type | Retention Period |
|---|---|
| Contact and inquiry records | 3 years from last contact |
| Client project records and contracts | 7 years from project completion |
| Billing and financial records | 7 years (legal requirement) |
| Website analytics data | 26 months |
| Email marketing records | Until unsubscribed + 1 year |
After the applicable retention period, data is securely deleted or anonymized.
Your Privacy Rights
Depending on your jurisdiction, you may have the following rights with respect to your personal information:
To exercise any of these rights, contact us at legal@nexworldtech.com. We will respond within 30 days. We may verify your identity before processing your request. You also have the right to lodge a complaint with your local data protection authority.
Security Measures
We implement technical and organizational measures designed to protect personal information against unauthorized access, alteration, disclosure, or destruction. These measures include:
- TLS/SSL encryption for all data transmitted to and from the Site
- Encrypted storage for sensitive records
- Access controls limiting data access to authorized personnel on a need-to-know basis
- Regular review of our data collection and processing practices
- Contractual data protection obligations with all third-party service providers
No method of transmission over the Internet or electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your information, we cannot guarantee absolute security.
Children's Privacy
The Site and our services are directed to business professionals and are not intended for individuals under the age of 18. We do not knowingly collect personal information from children under 18. If we become aware that we have inadvertently collected such information, we will take steps to delete it promptly. Contact us at legal@nexworldtech.com if you believe we may have collected information from a minor.
Third-Party Services
The Site may contain links to third-party websites or integrate third-party services. This Policy does not apply to those third parties' practices. We encourage you to review the privacy policies of any third-party sites you visit.
Third-party services we may use include analytics providers, payment processors, and cloud infrastructure providers. Each operates under its own privacy policy and data processing terms.
Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. When we make material changes, we will update the “Last updated” date at the top of this page.
For significant changes, we may provide additional notice, such as a prominent notice on the Site or an email notification to addresses on file. We encourage you to review this Policy periodically.
CASL Compliance
NexWorldTech complies with Canada's Anti-Spam Legislation (CASL), which governs the sending of commercial electronic messages (CEMs) to Canadian recipients. We will only send you marketing or promotional emails if you have provided express or implied consent as defined under CASL.
Express Consent
Express consent is obtained when you explicitly opt in to receive communications from us, such as by checking a consent box on our contact or booking forms, or by subscribing to our newsletter. We record the date, method, and scope of all express consents obtained.
Implied Consent
We may rely on implied consent to send follow-up communications where you have made an inquiry, requested a proposal, or entered into a business relationship with us within the preceding 24 months. Implied consent is time-limited and expires as prescribed by CASL.
Unsubscribe
Every commercial electronic message we send includes a clear and functional unsubscribe mechanism. We will honour all unsubscribe requests within 10 business days, as required by CASL. Once you unsubscribe, we will not send you further CEMs unless you provide new consent.
Identification
All commercial electronic messages we send will clearly identify NexWorldTech Inc. as the sender, include our mailing address, and provide contact information so that you can reach us to withdraw consent or ask questions about our messaging practices.
Contact Us
For questions, concerns, or requests regarding this Privacy Policy or your personal information, please contact our Privacy Office:
NexWorldTech Inc.
Privacy Office
Email: legal@nexworldtech.com
General Inquiries: hello@nexworldtech.com